Part-Time Office Assistant in West Los Angeles

About This Job

Hamagami/Carroll, Inc. is a distinguished design consultancy located in Los Angeles, recognized with numerous awards. Our projects have a global reach. Driven by more than three decades of dedicated innovation and creative exploration, we have broadened our capabilities from a primary focus on entertainment to a wide array of sectors including health sciences, toys, technology, and others.

We are looking for a detail-oriented and reliable Office Assistant to join our team part-time, working on-site. This role presents an excellent chance for an individual who finds satisfaction in ensuring seamless operations and values contributing to a productive and hospitable workplace.

Primary Duties

• Offer administrative assistance to the Executive, Accounting, and Operations departments.
• Carry out receptionist functions: managing phone calls, responding to email inquiries, and welcoming guests.
• Aid with accounts payable processes and monitoring invoices.
• Support human resources and facility management duties, such as managing office access and general maintenance.
• Prepare, draft, and format various communications, reports, and internal documents.
• Oversee and maintain orderly digital and paper filing systems.
• Coordinate meeting schedules, manage calendars, and arrange travel logistics.
• Assist in organizing office events and team gatherings.
• Monitor inventory of office and kitchen supplies and ensure all equipment is in working order.
• Process incoming and outgoing mail and packages.
• Ensure common areas are clean, organized, and presentable.

Required Skills and Experience

• At least one year of experience in an administrative, office support, or virtual assistant capacity.
• Competency with DocuSign, Zoom, Teams, and Microsoft 365 applications.
• Outstanding abilities in organization, communication, and handling multiple tasks simultaneously.
• Comfortable with technology and adept at learning new software tools.
• Demonstrates a high degree of attention to detail and professional conduct.
• Capable of working both autonomously and collaboratively within a team.

Schedule: Monday through Friday, 9:00 AM to 3:00 PM (includes a 30-minute unpaid break).

Employment Type: Part-time, W-2 position.

Compensation: $22 to $26 per hour, determined by relevant experience.

This role carries considerable responsibility and offers a substantial opportunity for a suitable applicant. If you excel in a dynamic, creative setting and maintain a constructive outlook, we are eager to learn more about you.

Application Process

To apply, please respond with your resume (PDF format is ideal) along with a short message explaining your suitability for this position.

We request no contact from recruitment agencies or via telephone. Please refrain from submitting multiple applications, work samples, or inquiries through our website.

Please note: We receive a large number of applications and will only contact individuals chosen for an interview. We value your interest and thank you for your time and consideration.