Office Clerk

About This Job

We are seeking a skilled and efficient Office Clerk to assist with the daily administrative functions of our company. This role involves performing diverse office tasks, including document management, communications, and basic bookkeeping.

Duties & Responsibilities

• Perform general clerical tasks, including answering telephone calls, replying to emails, and drafting various documents such as correspondence, memos, and shipping paperwork.
• Interact with customers, staff, and other parties to answer inquiries, provide information, process orders, and resolve concerns.
• Handle bookkeeping duties, including generating invoices, monitoring accounts receivable, and tracking shipments.
• Maintain organized office filing systems for job records, vendor information, and other operational documents.
• Manage incoming and outgoing mail, including sorting, distribution, and preparation of packages and envelopes.
• Operate standard office equipment such as photocopiers and printers, and use computers for word processing, spreadsheets, and related tasks.
• Support office management and organizational processes.
• Monitor inventory levels of office supplies and notify appropriate personnel when replenishment is needed.
• Ensure departmental printers and copiers are functioning correctly and inform management of any necessary repairs.
• Comply with all established company policies, rules, and regulations.

Qualifications & Requirements

• High school diploma or equivalent (GED).
• Demonstrated previous experience in an office clerk or similar clerical role.
• Familiarity with standard office equipment and procedures.
• Excellent attention to detail.
• Customer-focused approach.
• Capable of regularly lifting and moving heavy items and supplies without assistance (20+ pounds per instance).
• Effective multitasking and time-management abilities, with a capacity to prioritize workloads.
• Proficiency in multiple computer software applications, including the Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and a collaborative, team-oriented attitude.