Construction Administrative Assistant in Santa Monica

About This Job

We are seeking a highly driven, technologically adept, and adaptable team member to carry out a range of office and support tasks. The ideal applicant will demonstrate a readiness to learn, possess strong problem-solving abilities, and excel within a dynamic and often unpredictable setting.

Primary Duties and Responsibilities

The role encompasses the following key functions:

• Demonstrate proficiency with computer systems, particularly Apple products, QuickBooks, Excel, and Word.
• Support management with maintaining records and monitoring progress.
• Accurately receive and organize related documentation.
• Deliver administrative assistance to on-site management personnel.
• Manage incoming calls by answering, screening, and directing them appropriately.
• Perform scanning, faxing, copying, and mailing tasks.
• Thrive in a fast-paced office environment with the capacity to handle multiple assignments simultaneously.
• Manage projects that may involve confidential information and have strict deadlines.
• Assist with accounting procedures and client billing.

Candidate Qualifications

Successful candidates will meet these additional criteria:

• Demonstrate reliability and consistent punctuality.
• Proficiency in Spanish is considered an advantage.
• Exhibit strong organizational skills and attention to detail.
• Possess excellent planning and coordination capabilities.
• Have the ability to place orders for materials.
• Be highly self-motivated with a keen eye for detail.
• Maintain a positive and professional attitude.
• Provide solid references and be able to successfully complete a background screening.

To apply, please submit your resume within the body of your email, including your salary expectations. Compensation will be aligned with your experience and qualifications.