Office Clerk Role Available

About This Job

We are seeking a skilled and efficient Office Clerk to assist with the daily functions of our business. This role involves a diverse set of tasks to ensure smooth office operations, from managing files and communications to supporting basic accounting functions.

Duties and Responsibilities

• Perform administrative tasks including answering telephone calls, replying to email messages, and drafting various documents such as correspondence, memoranda, and shipping paperwork.
• Interact with clients, staff, and other parties to provide answers, share information, process orders, and resolve concerns.
• Handle bookkeeping duties like issuing invoices, managing communications, overseeing accounts receivable, and monitoring shipment status.
• Organize and maintain office filing systems for job records, vendor information, and other operational documents.
• Manage incoming and outgoing mail, including sorting received items and preparing packages and envelopes for dispatch.
• Operate standard office equipment including photocopiers and printers, and use computers for tasks such as word processing and creating spreadsheets.
• Support office management and contribute to organizational efficiency.
• Track inventory of office materials and notify the appropriate personnel when supplies are low.
• Ensure departmental printers and copiers are functioning correctly and inform management when maintenance is needed.
• Follow all established company policies, rules, and procedures.

Qualifications and Requirements

• Possession of a high school diploma or equivalent GED certificate.
• Demonstrated previous experience in an office clerk or similar administrative role.
• Familiarity with standard office equipment and procedures.
• Exceptional focus on accuracy and detail.
• A strong commitment to customer service.
• Capability to regularly lift and transport heavy items and supplies without assistance, typically exceeding 20 pounds.
• Effective skills in managing multiple tasks and time, with the ability to determine task priority.
• Competency in various computer software applications, particularly the Microsoft Office Suite (Word, Excel, Outlook).
• A cooperative team member with good organizational abilities.